AMEA Professional Development Conference

January 17-19, 2019

Sheraton Birmingham Hotel and BJCC

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October 14, 2018

Dear AMEA Exhibitor,

The 2019 AMEA Professional Development Conference is scheduled for January 17 – 19 at the Birmingham-Jefferson Convention Complex (BJCC) and Sheraton Birmingham Hotel. The exhibits will be in the 25,000-square foot, fully carpeted, Birmingham Ballroom just off the main lobby in the Sheraton Hotel. Clinic sessions will take place in the Sheraton Forum meeting space just up the escalator from the exhibits and performances will be in the adjacent BJCC Theater and BJCC East Ballroom.

  • We will use the interactive on-line registration system. You will be able to select your booth and pay online very conveniently.
  • The exhibits will open at 11:30 a.m. on Thursday, giving our attendees 90 minutes of exclusive exhibit time after the grandopening before the next conference event.
  • AMEA will host an exhibitor’s cocktail reception Thursday from 4:30 – 5:30 p.m. Hors d oeuvres will be served. No otherconference activities will be going on during this time. We hope you will consider helping to sponsor! (see below)

If you have any questions, please feel free to contact me. We look forward to hearing from you soon.

Sincerely,

Garry Taylor
Executive Director

Load-in: Thursday, 7:00 a.m. – 11:30 a.m.

Show Hours: Thursday, 11:30 a.m. – 5:30 p.m. and Friday, 8:30 a.m. – 5:30 p.m. Booths must remain open until 5:30 p.m. on Friday. The final hour on Friday will be exclusive exhibit time.

Load-out: Friday, 5:30 – 9:00 p.m.

Standard booths. Standard booths are 10’ X 10’ and include an 8’ high background drapery and 3’ high side divider drapery, one (1) company I.D. sign, one (1) 6’skirted table, two (2) side chairs, and one (1) wastebasket with liner. $350 per booth

End cap booths. End cap booths with exposure on 3 sides are 10’ X 20’ and include an 8’ high background drapery, one (1) company I.D. sign, two (2) 6’skirted tables, up to four (4) side chairs, and one (1) wastebasket with liner. $750 per end cap (10’ X 20’)

Islands. A limited number of 20’ X 20’ islands, with exposure on all four sides are available for $1600 each.

Click the Exhibitor Registration Link to reserve your booth now. Use a computer, not a mobile device. More details will be emailed to you after you submit your registration as well as a link to order electrical, add-ons, etc.

The conference hotel is the Birmingham Sheraton Hotel and AMEA’s room block is open now. Book a room at the conference hotel. The deadline to reserve a room in the AMEA block is January 3, 2019. Afterwards, general registration will be available once the block is full.

Program Advertisement: Opportunities for advertising in the 2019 AMEA Professional Development Conference Program are available. The Conference Program will include advertisement opportunities for music-related businesses and services. Renting exhibit space is not a requirement for advertising in the program.

Full Page Cover 8 1⁄2 x 11 $400______ (1st come, first served) (Limit of 3 – Back cover, inside front cover, and inside back cover)

Full Page (B&W) 7 1⁄2 x 10 $300______

1/2 Page (B&W) 7 1⁄2 x 5 $200______

2) Sponsor the Exhibitor’s cocktail reception. AMEA will host an Exhibitor’s Reception cocktail hour on Thursday, January 17, 2019, from 4:30 – 5:30 pm in the exhibit hall. Light hors d’oeuvres will be served. Your support of this important event is greatly appreciated. We feel this will give our attendees an opportunity to spend quality time with you in a casual, relaxed atmosphere without having to rush off to a clinic or performance. No other conference events will take place during this time. There is a limit of eight (8) premium sponsors at $500 each. Sponsors will be listed in large lettering on posters at the reception and placed around the conference facilities and recognized in the conference program, website, social media, and conference app. To have your company name published in the conference program, please register by December 1.

Sponsor the conference app. AMEA is offering two (2) premium sponsorships for the popular Guidebook conference app (first-come, first-served) at $750 each. The sponsor’s logos/website links will rotate through the home page of the app. In addition, we will publicize the sponsors any time we promote the app – via email, website, signage or the conference program. This a limited, first-come, first-served opportunity. To have your company name listed in the conference program, all sponsorships must be secured by December 1.

Please review the Industry Membership page for an opportunity to save money on exhibiting and advertising while partnering with AMEA to support music education in Alabama.

Download the pdf to see who is exhibiting at the 2018 AMEA Professional Development Conference in Birmingham!